Reserving a Facility

All requests for the use of district facilities are accepted online through FSDirect, our CommunityUse calendar and request system. You can enroll online and enter requests for after-hours facility usage by following a few easy steps. As part of the request procedure, first-time users will have to create an account. All future requests will require you to login using your account information.

First Time Users:

• How to Request Access – User’s Guide  l  Instructional Video
• Self Register for a User Account

User account requests will go to LASD administration for approval. When creating your account, be sure to check the box to receive email communications. You will receive an email confirmation once your request has been approved.

LASD Insurance Information

• Insurance policy must meet ALL requirements or it will not be accepted
• All documents must be provided no less than two weeks prior to the requested start date
• The uploaded insurance documents MUST CONTAIN:
  • 2 PAGES AND BE UPLOADED AS ONE FILE:
  • The ACORD 25 Form
  • The Additional Insured Endorsement (WE CANNOT ACCEPT A STATEMENT ON THE ACORD 25)

Important: Your policy number MUST BE INCLUDED on both pages. Please combine the documents into one file before uploading.

• View Sample Insurance Documents Required
• UPLOAD Insurance Document Here

Insurance Requirements for use of LASD Facilities:

Commercial General Liability including premises, operations, products and completed operations and contractual liability with limits no less than $1,000,000 per Occurrence/$2,000,000 General Aggregate per location.

• ACORD Form 25 must be completed by Insurance Broker or Agent
• Bodily Injury $1,000,000 per occurrence
• Property Damage $1,000,000 per occurrence
• Additional Insured Endorsement Page: The Los Altos School District, its Board, District officers, employees, volunteers, consultants and agents are named as additional insureds. The address for the additional insured is 201 Covington Road, Los Altos, CA 94024
• Cancellation Clause: Should any part of the coverage be canceled or have changes in coverage before the expiration date, the issuing company will mail 30 days’ written notice to the Certificate Holder 

Rentals will not be allowed to be held until all proper documentation is received by the District and you have received confirmation of approval.

Once your organization and user account has been approved, you may submit a request to reserve a facility. These requests must be made at least two weeks prior to the event. All use fees must be paid prior to the start of your event/session.

Requesting Use of a Facility:

• How to Submit a Request for Facility Use – User’s Guide
• Submit a Request
• Use Fee Schedule for 2026-27

You should receive an email notification confirming your request was received along with a schedule ID number, followed by an email confirming or denying your request. Once all approvals are obtained, your request will be activated and an invoice will be emailed to you for use fees.

Los Altos School District intends to provide after school enrichment programs which are structured educational activities designed to extend learning beyond traditional classroom hours, offering students additional opportunities for academic, social, and personal development. 

If you are interested in offering an enrichment program at any of our LASD schools, please read this information and procedures checklist to get started!

If you have questions about reserving a facility in the district or are having trouble submitting a request, please contact Sandra Bush in Business Services by email or by phone at (650) 947-1164.